Can you handle CPT coding for therapy and psychiatric services?

Yes. We specialize in behavioral health CPT codes such as 90791 (intake), 90834 (45-min therapy), 90837 (60-min therapy), and 99214 (psychiatric follow-ups). Each session is coded accurately based on time, setting, and provider type.

How do you ensure compliance with modifiers and telehealth rules?

We apply modifiers like 95, GT, 59, and 33 appropriately for telehealth, bundled services, and screenings. We also ensure the correct Place of Service (POS) codes are used per payer guidelines to avoid denials.

Do you offer same-day claim submission for mental health services?

Yes. We process and submit claims within 24 hours of receiving documentation. Our fast turnaround reduces payment delays and improves monthly cash flow for solo providers and group practices alike.

How do you manage denied or rejected behavioral health claims?

We categorize denials by reason—such as time-based coding errors, prior auth issues, or incorrect modifiers—and reprocess them promptly. All appeals include clinical documentation and payer-specific justifications.

Can you help with patient billing and insurance-related questions?

Absolutely. We generate clear patient statements, follow up on unpaid balances, and explain EOBs, copays, and deductibles to patients to reduce confusion and improve collection rates.

Do you offer reports on revenue and payer behavior?

Yes. Our financial reports provide deep insights into denial trends, CPT utilization, average revenue per provider, and payer turnaround. This helps you make informed decisions about staffing, coding, and services.

Are your services suitable for small practices and solo providers?

Yes. Whether you're a solo therapist or a growing mental health clinic, our flexible workflows and pricing are designed to support your needs—without long-term contracts or setup fees.

Mental Health Billing Experts

Transparent Billing for Therapists, Psychiatrists & Behavioral Health Clinics

From individual therapy and group sessions to psychiatric evaluations and telehealth visits, we ensure accurate mental health billing that aligns with payer rules and prevents denials. Whether you're solo or part of a practice, we streamline your revenue cycle so you can focus on patient care.

Trusted by Mental Health Providers Nationwide

About Us

Mental Health Billing Built for Behavioral Health Complexity

At RCM firms, we specialize in billing services for mental health professionals—including therapists, psychologists, psychiatrists, and social workers. Our team understands the unique coding nuances, session types, and payer rules that come with behavioral health services.

Whether you're offering psychotherapy, medication management, or telehealth visits, our certified billers ensure every session is coded, submitted, and reimbursed properly. We handle insurance eligibility, credentialing, authorization tracking, and appeals—so you don’t have to.

What Sets Us Apart

CPT Coding for 90837, 90791, 90834 & More
Telehealth Billing for Psychiatry & Therapy
Insurance Verification & Authorization Support
Split Billing for Therapists & Prescribers
EHR Integration with SimplePractice & Kareo

Mission Statement

We help mental health providers get reimbursed quickly and compliantly by handling coding accuracy, payer nuances, and patient billing. You take care of emotional health—we’ll handle the financial side.

Why Mental Health Providers Choose RCM firms

Mental health billing requires precision, especially with time-based codes, telehealth rules, and varying payer requirements. Our team understands how to navigate these challenges and get providers paid faster—without administrative burnout.

Watch the Video

Behavioral Health Coding

Expertise in CPTs like 90791, 90834, 90837, and add-ons for group and family therapy.

Improved Reimbursements

We reduce claim errors, handle pre-auths, and ensure timely payer responses for mental health visits.

Dedicated Support

You’ll work with a billing manager experienced in outpatient therapy, psychiatry, and EHR integration.

HIPAA-Compliant Processes

We ensure total PHI protection with secure data transfer, user access controls, and audit tracking.

Pricing

Flexible Mental Health Billing Plans

Our plans are designed for solo therapists, group practices, and behavioral health clinics. No setup fees, no lock-in contracts—just accurate billing and peace of mind.

Solo Providers

For therapists or prescribers billing under $15,000/month.

6% of collections

Group Practices & Clinics

For multi-provider groups billing over $15,000/month.

5% of collections

What’s Included

Complete billing cycle for mental health services
Authorization tracking and eligibility checks
Claim submissions, denials, and resubmissions
Monthly revenue and utilization reporting

Need a custom quote? We tailor plans based on provider count, service mix, and visit volume.

How it works

Simple and Streamlined Mental Health Billing Workflow

From intake assessments to therapy sessions and psychiatric evaluations, our mental health billing workflow is built to reduce administrative burdens while ensuring accuracy and fast reimbursements. We support therapists, psychologists, and psychiatrists in private practice or group settings.

Discovery Call & Onboarding

We assess your therapy services, session types, insurance mix, and workflow to build a tailored plan.

EMR Setup & Payer Enrollment

We connect with your EMR system, verify payer credentialing, and set up secure claim routing and tracking.

Session Capture & Claim Filing

We gather session data (telehealth or in-person), validate CPT/ICD codes, and submit claims within 24–48 hours.

Reimbursement & Insights

We manage follow-ups, appeals, and provide monthly reports with insights on session revenue, denials, and trends.

0%

Mental Health Claim Accuracy

0 Days

Avg. Payment Turnaround

0%+

Increase in Monthly Collections

Our Services

Mental Health Billing Services That Support Better Practice Outcomes

From psychotherapy sessions and psychiatric evaluations to telehealth and group therapy, we handle every aspect of behavioral health billing with care and precision. We help solo therapists, clinics, and mental health groups get reimbursed on time—without the hassle.

Behavioral CPT Coding

Accurate use of CPT codes like 90791, 90834, and 90837, ensuring clean claims for therapy, testing, and psychiatric care.

Telehealth & Compliance Billing

Proper modifier use (e.g., 95, GT), location codes, and payer-specific guidelines for remote therapy and virtual consults.

Timely Claim Submission

All encounters submitted within 24 hours. Reduce lag time and keep your cash flow consistent and predictable.

Denials & Authorization Management

Appeal denied claims, manage authorizations, and resolve issues like incorrect time-based billing or diagnosis code mismatches.

Patient Statements & Support

Send clear, itemized patient bills and assist with insurance clarifications, copays, and payment plans—without confusion.

Practice Insights & Reporting

Track session volume, payer reimbursements, no-show losses, and revenue by provider through easy-to-read monthly reports.

FAQ

Frequently Asked Questions

Explore answers to the most common questions about gastroenterology billing, compliance, and our service capabilities.

Yes. Our certified coders are experts in CPT codes such as 45378, 43235, and 91110. We ensure accurate, compliant coding for screenings, diagnostic procedures, biopsies, and more.

Absolutely. We apply modifiers such as 59, 33, 26, and PT correctly to ensure claims meet payer rules for bundled services, screenings, and sedation. Our team verifies documentation to support every modifier used.

Yes. We process charges and submit claims within 24 hours of receipt. This reduces AR days, improves cash flow, and ensures clean, accurate claims are sent out fast.

We identify denial patterns such as medical necessity, bundling errors, or modifier misuse, then resubmit or appeal with supporting documentation. Our team acts fast to recover revenue and reduce future denials.

Yes. We send patient-friendly statements, handle questions about deductibles and balances, and help clarify EOBs. Our goal is to reduce confusion, boost patient satisfaction, and improve collections.

Absolutely. We work with GI practices of all sizes, including hospital-affiliated groups and ambulatory surgery centers. Our workflows are built for high-volume outpatient and ASC billing.

We offer custom monthly reports covering CPT usage, denial reasons, payer performance, and collections by provider or location. Our insights help you make better financial and operational decisions.

Contact

Get in Touch with Our Mental Health Billing Experts

Whether you offer therapy, psychiatry, or behavioral evaluations, our billing experts are here to streamline your revenue process. Get in touch today and let us handle your claims, denials, and patient statements—so you can focus on client care.

Emailinfo@rcmfirms.com

Address

123 Main Street Apt 4B Springfield,
IL 62701 United States